Finalizing the co-beneficiaries table for short-term rentals: A detailed guide

Finalizing the Co-Beneficiaries Table in the Short-Term Accommodation Registry of the Independent Authority for Public Revenue (AADE) is a crucial process to correctly allocate income from short-term rentals among the beneficiaries.

It is a separate process from the finalization of booking declarations.

Step-by-step guide for finalizing the co-beneficiaries table

1. Accessing the Short-Term Accommodation Registry

• Log in to the application through the AADE website: AADE Short-Term Rentals

2. Selecting the Property

• Locate the property for which you wish to finalize the Co-Beneficiaries Table.

• Ensure that the property’s status is “Final”.

• If the property is in “Temporary Storage” status (i.e., it has not yet been assigned a Property Registry Number – A.M.A.), you cannot proceed with editing the Co-Beneficiaries Table.

3. Accessing the Co-Beneficiaries Table

• Select the “Co-Beneficiaries Table” tab.

• The following property details will be displayed:

• Property Registry Number
• Property Address
• Administrator’s Full Name
• Administrator’s Tax Identification Number (TIN)
• Total Collected Rent, as updated based on submitted Initial and Amended Short-Term Rental Declarations
• Tax Year

4. Editing the Co-Beneficiaries Table

• The table is pre-filled with the administrator’s details, showing a 100% income share.

• To add additional income beneficiaries:

• Click “Actions” and then select “Add Beneficiary”.
• Fill in the fields “TIN” and “% of income share”.
• The system will automatically calculate the corresponding income amount based on the percentage you enter.

5. Managing Unknown Owners

• If there are unknown owners, follow these steps:

• Check the box “Unknown owners with Treasury Payment Deposit (TPD)”.
• Enter the “% income share” and “TPD reference number”.
• The TIN field remains blank, while the Full Name field is automatically filled in as “Unknown owners with TPD”.

6. Saving and Finalizing

• You can choose from the following options:

• “Temporary Storage”: Saves the entered data for future editing.
• “Clear”: Erases all entered data.

7. Deadlines for Finalization

• From January 1st to February 28th of each year, you must finalize the Co-Beneficiaries Table for the previous tax year.

• If a property is “Deactivated” from the Registry, the finalization option is enabled simultaneously with the deactivation.

Following these steps ensures the accurate allocation of rental income and compliance with tax obligations for short-term rentals.